Job description of the deputy warehouse manager of a wholesale trade organization for medicines (sample form). Warehouse manager job description
Job description The warehouse manager regulates labor relations. The document describes the types of responsibilities of the employee, rights, functional responsibilities, order of subordination, occupation and dismissal, requirements for education and experience.
The instructions are developed by the head of the department. Approved by the general director of the institution.
Sample of a typical job description for a warehouse manager
I. General provisions
1. The warehouse manager belongs to the “managers” category.
2. A person with at least secondary education and at least two years of experience in a similar position is appointed to the position of warehouse manager.
2. During the absence of the warehouse manager, his responsibilities, rights, and functional duties are transferred to another official, as reported in the order of the institution.
3. The appointment or dismissal of a warehouse manager is made by order of the general director of the institution.
4. The warehouse manager reports directly to the head of the department / general director.
5. The warehouse manager is guided in his activities by:
- orders, instructions from management;
- legislative acts of the Russian Federation;
- this job description;
- internal labor regulations, other governing acts of the institution;
- The company's charter.
6. The warehouse manager must know:
- rules of movement, accounting, storage, handling of material assets in a warehouse;
- regulations, legislation, orders, orders, other governing and regulatory documents that relate to the organization of warehousing;
- rules for preparing accompanying documents;
- standards for conducting inventory of inventory items;
- rules for organizing loading and unloading operations;
- the procedure for warehousing, storing goods, regulations and instructions for their accounting;
- norms of business communication, etiquette;
- norms fire safety on handling, storage of materials, maintenance of office premises;
- provisions of contracts for transportation, storage of goods, rental of warehouse space, equipment;
- safety rules for handling toxic, fire and explosive materials;
- reporting rules.
II. Job responsibilities of a warehouse manager
The warehouse manager performs the following job responsibilities:
1. Implements measures to ensure the safety of goods in the warehouse.
2. Manages the activities of warehouse employees for storage, receipt, release of goods, taking into account best use warehouse space, simplifying, speeding up the search for goods.
3. Prepares locations for cargo to be received.
4. Complies with the requirements for storage modes of goods.
5. Organizes storage, collection, and timely return of closures, containers, and packaging materials to suppliers.
6. Ensures loading and unloading operations in the warehouse in compliance with safety requirements, labor protection, industrial sanitation, fire protection.
7. Takes into account warehouse operations.
8. Contributes to the fulfillment of requirements for registration and delivery of receipt and expenditure documents.
9. Compiles and regularly sends reporting documents to management.
10. Checks the completeness of consignments of goods according to requests from buyers and employees of the institution.
11. Conducts an inventory of inventory items.
12. Performs official assignments immediate superior.
13. Monitors availability and serviceability fire fighting equipment, equipment, inventory in the warehouse, condition of the premises. Ensures their timely replacement and repair.
14. Processes requests from clients, employees, contractors, and government agencies.
15. Enters information about inventory items into information bases institutions.
III. Rights
The warehouse manager has the right:
1. Inform the immediate supervisor about identified shortcomings in the activities of the institution. Make proposals for their elimination.
2. Represent the interests of the company in in the prescribed manner.
3. Accept independent decisions within the limits of its competence.
4. Demand that management create normal conditions for fulfilling their official duties, safety of material assets and documents.
5. Do not exercise your powers if there is a danger to life or health.
6. Obtain the necessary information to carry out your tasks functional responsibilities.
7. Sign documents within your competence.
8. Receive information about decisions of the institution’s management that relate to the activities of the warehouse.
9. Communicate with staff structural divisions companies for work matters.
10. Send proposals to management to improve your work and the activities of the warehouse.
IV. Responsibility
The warehouse manager is responsible for:
1. Illegal handling of personal information of employees, trade secrets, disclosure of confidential information.
2. Consequences of your decisions, independent actions.
3. Improper performance of one’s functional duties.
4. Unauthorized representation of the interests of the institution.
5. Violation of the norms of business communication and etiquette.
6. Quality of reporting documentation.
7. Causing damage to the institution, its employees, contractors, or the state.
8. Violation of labor discipline provisions, internal labor regulations, safety standards, fire protection.
9. Violation of requirements guidance documents institutions.
10. Providing knowingly false information to clients and management.
1. GENERAL PROVISIONS.
1. The head of the warehouse belongs to the category of company specialists hired and dismissed by the director.
2. The main tasks of the warehouse manager are to ensure the storage and release of goods and the absence of material losses.
3. The head of the warehouse reports directly to the head of the sales and marketing department.
4. In his activities, the warehouse manager is guided by:
o legislative acts of the Russian Federation
o Charter of the enterprise
o regulatory documents on the organization of warehouse management
o qualitative characteristics of inventory items
o Regulations on the procedure for the receipt and release of goods from the company’s warehouse
o Orders of the company management
o Agreement to retain the company’s own commercial information
o this job description.
1. QUALIFICATION REQUIREMENTS.
1. Persons with secondary specialized education, primary vocational education and work experience in accounting and control of product distribution of at least 3 years are appointed to the position of warehouse manager.
2. The head of the warehouse must be aware of the following issues:
o organizing work with documents, drawing up documentation
o organizing operational accounting
o organization of loading and unloading operations
o labor organization
o use of computer and organizational technology
o work culture and work ethics
o occupational health, safety and fire protection.
1. FUNCTIONS.
The warehouse manager is assigned the following functions:
1. Information and reference services for employees about the company’s product distribution
2. Accounting for the company's product distribution.
3. Ensuring the safety of stored goods.
4. Minimizing costs associated with storage and transportation of goods.
2. JOB RESPONSIBILITIES.
The warehouse manager must:
1. Manage the work of receiving, storing and releasing goods.
2. Ensure rational use of warehouse space.
3. Ensure the safety of inventory items.
4. Keep records of warehouse operations.
5. Ensure compliance with the rules for registration and delivery of receipt and expenditure documents.
6. Prepare prescribed reports.
7. Monitor the condition of the premises, inventory, equipment in the warehouse and ensure their timely repair.
8. Organize loading and unloading operations at the warehouse in compliance with safety regulations.
9. Take part in the inventory of inventory items.
4.10. Resolve organizational issues within the scope of their powers.
The warehouse manager has the right:
5.1. Request from functional services materials necessary for maintaining records of the company's product flow.
5.2. Review documents and forward them for execution to managers and specialists of the enterprise.
5.3. Require executors to revise documents prepared in violation established Rules their preparation and design.
5.4. Submit proposals for improvement of the company's inventory accounting for management's consideration.
5.5. Require management to create normal conditions for the performance of official duties and the preservation of inventory and all accounting documentation.
5.6. Make decisions within your competence.
5.7. Interact with all services (employees) of the company.
6. RESPONSIBILITY.
The warehouse manager is responsible for:
6.1. Safety of stored inventory items.
6.2. Violation of record keeping.
6.3. Late transfer of established information.
6.4. Inappropriate treatment of the company's clients.
6.5. Careless, negligent attitude towards the work performed.
6.6. The presence of material losses for the company due to your fault.
6.7. Your failure to store confidential information.
6.8. Deterioration of your company's image.
6.9. Violations of labor protection, safety and fire protection rules and regulations.
6.10. Unclear and untimely execution job responsibilities provided
this instruction.
7. RELATIONS AND CONNECTIONS BY POSITION.
Officials
structural divisions, third-party organizations
Warehouse manager receives documents
and information
The warehouse manager hands over documents
and information
Head of Sales and Marketing Department
Copies of orders, instructions, instructions General Director companies, information about orders and concluded contracts, deadlines for fulfilling orders, product range and quantity, payments under contracts.
Information about the availability of goods in the warehouse, about the assortment, about the timing of shipment and delivery of goods, reporting on the flow of goods in the warehouse (arrival, shipment, balance).
Warehouse group specialist
Information about the quantity of goods, their assortment, and product distribution.
Information about the orders and instructions of the General Director, information about orders, concluded contracts, and terms of shipment of goods.
Head of Transport Department
Information about the availability of transport, the cost of transportation.
Reporting documents on the delivery of goods.
Information about the timing of shipment, dispatch and delivery of goods. Invoices for goods.
Accounting
Information about payment for contracts.
Product flow reporting
Personnel service
Copies of orders for working with personnel. Information on certification deadlines and other activities related to working with personnel
About the availability of vacancies, industrial conflicts and other problems that arise when working with personnel.
8. PERFORMANCE EVALUATION OF THE WAREHOUSING MANAGER.
8.1. The performance assessment of the warehouse manager is carried out annually during the certification period on the basis of assessment sheets.
8.2. Activities are assessed according to several parameters:
8.2.1. Psychological testing and analysis of the correspondence of psychological parameters
the profile of the position held.
Job responsibilities, knowledge requirements and qualifications of deputies at other management levels are determined on the basis of the qualification characteristics of the positions of the relevant managers. (clause 10 General provisions ECTS), so just rework this instruction:
I APPROVED
(name of company)
(name of the position of the head of the organization)
JOB DESCRIPTION _________ ________________________
___________________ No.___________ (signature) (signature transcript)
(place of compilation)___________
TO WAREHOUSE MANAGER (date)
1. General Provisions
1.1. The warehouse manager belongs to the category of managers.
1.2. The warehouse manager is appointed to the position and dismissed from it by order of the head of the organization on the proposal of the deputy head of the organization (other official).
1.3. A person with specialized secondary education and work experience in accounting and control of at least 1 year or secondary education is appointed to the position of warehouse manager. general education and at least 3 years of experience in accounting and control.
1.4. In his activities, the warehouse manager is guided by:
Regulatory legal acts, other guidelines and methodological materials on the organization of warehousing;
Standards and technical conditions for storage of inventory items;
Charter of the organization;
Orders, instructions of the head of the organization;
This job description.
1.5. The warehouse manager must know:
Guiding, normative and teaching materials on issues of organizing warehousing;
Standards and technical specifications for storage of inventory items;
Types, sizes, brands and grades and others quality characteristics inventory items and their consumption rates;
Organization of loading and unloading operations;
Rules and procedures for storage and warehousing of inventory items, regulations and instructions for their accounting;
Terms of contracts for the transportation and storage of goods, for the rental of warehouse space and equipment;
The procedure for payment for services rendered and work performed;
Rules for using the funds computer technology, communications and communications;
Fundamentals of economics, organization of production, labor and management;
Fundamentals of labor legislation;
Rules and regulations of labor protection and fire safety.
1.6. In case of temporary absence of the warehouse manager, his duties are performed by a person appointed by order of the head of the organization, who is responsible for their proper execution.
2. Job responsibilities
The warehouse manager performs the following responsibilities:
2.1. Manages the work of the warehouse for the reception, storage and release of inventory items, their placement, taking into account the most rational use warehouse space, facilitating and speeding up the search for necessary materials, equipment, etc.
2.2. Ensures the safety of stored inventory, compliance with storage regimes, rules for registration and delivery of receipts and expenditure documents.
2.3. Monitors the availability and serviceability of fire-fighting equipment, the condition of premises, equipment and inventory in the warehouse and ensures their timely repair.
2.4. Organizes loading and unloading operations at the warehouse in compliance with norms, rules and instructions on labor protection.
2.5. Ensures the collection, storage and timely return of loading items to suppliers.
2.6. Participates in conducting inventories of inventory items.
2.7. Controls the maintenance of records of warehouse operations and established reporting.
2.8. Takes part in the development and implementation of measures to improve the efficiency of warehouse operations, reduce the costs of transportation and storage of inventory items, and introduce them into the organization of warehouse facilities modern means computing, communications and communications.
The warehouse manager has the right:
3.1. Get acquainted with draft decisions of the organization's management regarding warehouse operation issues.
3.2. Submit proposals for improving warehouse operations for management's consideration.
3.3. Within your competence, inform your immediate supervisor about all shortcomings in the activities of the organization (structural unit, individual employees) identified in the performance of their official duties, and make proposals for their elimination.
3.4. Sign and endorse documents within your competence.
3.5. Interact with the heads of the organization’s structural divisions, receive from them information and documents necessary to fulfill their official duties.
3.6. Submit for consideration by the head of the organization proposals on the appointment, relocation, dismissal of warehouse workers, proposals for their encouragement or the imposition of penalties on them.
3.7. Require the management of the organization to provide assistance in the performance of their official duties and rights.
4. Relationships (connections by position)
4.1. The warehouse manager reports directly to the deputy head of the organization (other official).
4.2. The warehouse manager interacts with the heads of all structural divisions of the organization on issues within his competence.
5.Job evaluation and responsibility
5.1. The results of the warehouse manager's work are assessed by the deputy head of the organization (other official).
5.2. The warehouse manager is responsible for:
Failure to perform (improper performance) of one’s official duties;
Failure to comply with internal labor regulations, rules and regulations of labor protection and fire safety;
Incorrect use and incomplete use of granted rights;
Poor quality performance of duties by employees subordinate to him;
Low performing and labor discipline employees subordinate to him;
Causing material damage to the organization - in accordance with current legislation.
Name of the manager's position ______________ _____________________
structural unit (signature) (signature transcript)
______________
(date of)
Visas
I have read the instructions ______________ _____________________
(signature) (signature decryption)
______________
(date of)
Note. The job description for a warehouse manager was developed on the basis of the Unified Qualification Directory of Employee Positions, Section 1 “Economy”, Issue 1 “Employee Positions for All Sectors of the Economy” (approved by Resolution of the Ministry of Labor of the Republic of Belarus dated December 30, 1999 No. 159, as amended), and drawn up in accordance with requirements state standard STB 6.38-2004 “Unified documentation systems. System of organizational and administrative documentation. Requirements for the preparation of documents" (approved by Resolution of the Committee on Standardization, Metrology and Certification under the Council of Ministers of the Republic of Belarus dated December 21, 2004 No. 69).
In MS Word format
I. General provisions
1. This job description defines the functional duties, rights and responsibilities of the Deputy Warehouse Manager for transport logistics.
2. The deputy head of the warehouse for transport logistics is appointed to the position and dismissed from the position in the manner established by the current labor legislation by order of the General Director of the enterprise.
3. The Deputy Warehouse Manager for Transport Logistics reports directly to the Warehouse Manager.
4. A person with a special higher or secondary education is appointed to the position of Deputy Warehouse Manager for Transport Logistics professional education and work experience.
5. The deputy warehouse manager for transport logistics must know:
- legislation, organizational and administrative documents of senior managers relating to warehouse and transport facilities;
- regulatory and methodological materials on the organization of transport facilities;
- organization of loading and unloading operations;
- rules and procedures for storage and warehousing of inventory items, regulations and instructions for their accounting; terms of contracts for the transportation and storage of goods;
- transport law;
- internal labor regulations;
- labor protection rules and regulations;
- safety rules, industrial sanitation and hygiene, fire safety, civil defense.
II. Functional responsibilities
1. Develops and implements optimal distribution schemes, which include the supply, transportation and sale of products. Analyzes everything possible ways interaction of structures involved in product promotion, selects the most economical ways cargo delivery.
2. Participates in optimizing the operation of the warehouse for the reception, storage and release of inventory items, their placement, taking into account the most rational use of warehouse space, facilitating and speeding up the search for necessary materials and equipment; reducing customer service time.
3. Controls the appropriate execution of documents for the rapid passage of cargo along the entire route.
4. Develops and implements measures to improve the efficiency of warehouse operations, reduce costs for transportation and storage of inventory, and introduce modern computer technology, communications and communications into the organization of warehouse and transport facilities.
5. Implements technological unity of the transport and warehouse process and ensures a reduction in downtime for railway and freight transport.
6. Develops a logistics scheme for cargo delivery, linking it into one transport chain different kinds transport, taking into account the characteristics of each cargo, the place of delivery.
II. Rights
The deputy warehouse manager for transport logistics has the right to:
1. Give instructions and tasks to his subordinate employees and services on a range of issues included in his functional responsibilities.
2. Monitor the implementation of production tasks, the timely execution of individual orders by subordinate services and individual employees.
3. Request and receive necessary materials and documents related to the activities of the Deputy Warehouse Manager for Transport Logistics, subordinate services and divisions.
4. On behalf of the enterprise, interact with relevant services and employees of other organizations in order to promptly resolve issues of production and economic activities within its competence.
5. B necessary cases represent the enterprise in relations with other enterprises, organizations, institutions.
IV. Responsibility
The Deputy Warehouse Manager for Transport Logistics is responsible for:
1. Efficiency production activities enterprises.
2. Failure to ensure the fulfillment of his functional responsibilities and the responsibilities of the enterprise’s subordinate services regarding optimization of production activities.
3. Inaccurate information about the status of fulfillment of production tasks by subordinate services.
4. Failure to comply with orders, instructions and instructions from the director of the enterprise.
5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that create a threat to the normal (safe) operation of the enterprise and its employees.
6. Failure to ensure compliance with labor and performance discipline by employees of subordinate services and personnel subordinate to the Deputy Warehouse Manager for Transport Logistics.
V. Operating mode
1. The working hours of the Deputy Warehouse Manager for Transport Logistics are determined in accordance with the Internal Labor Regulations established at the enterprise.
2. Due to production needs, the Deputy Warehouse Manager for Transport Logistics may go on business trips (including local ones).
3. To resolve operational issues to support production activities, the Deputy Warehouse Manager for Transport Logistics may be allocated official vehicles.
Head of warehouse.
Warehouse manager job description
I. GENERAL PROVISIONS
1.1. The warehouse manager is hired under an employment contract with the obligatory conclusion of an agreement on full individual financial liability. Appointment to and dismissal from a position is carried out by order of the General Director of the limited liability company AFK-Project.
1.2. The warehouse manager reports directly to the General Director, and in his absence, to the acting General Director.
1.3. The main tasks of the Warehouse Manager are
1.4. The warehouse manager must know:
· regulatory and methodological materials on the organization of warehousing;
· standards and technical conditions for storage of inventory items;
· types, sizes, brands, grades and other qualitative characteristics of inventory items and their consumption rates; organization of loading and unloading operations;
· rules and procedures for storage and warehousing of inventory items, regulations and instructions for their accounting;
· terms of contracts for the transportation and storage of goods, for the rental of warehouse space and equipment;
· the procedure for payment for services rendered and work performed;
· rules for the operation of computer technology, communications and communications;
· basics of economics, organization of production, labor and management;
· basics of labor legislation;
· labor protection rules and regulations.
1.5. A person with a higher or secondary vocational education and work experience in this position of at least 1 year or secondary (complete) general education and work experience in this position of at least 3 years is appointed to the position of Warehouse Manager.
2. FUNCTIONAL RESPONSIBILITIES
2.1. Manages the work of the warehouse for the reception, storage and release of inventory items, their placement, taking into account the most rational use of warehouse space, facilitating and speeding up the search for necessary materials, equipment, etc.
2.2. Ensures the safety of stored inventory, compliance with storage regimes, rules for registration and delivery of receipts and expenditure documents.
2.3. Monitors the availability and serviceability of fire-fighting equipment, the condition of premises, equipment and inventory in the warehouse and ensures their timely repair.
2.4. Organizes loading and unloading operations at the warehouse in compliance with norms, rules and instructions on labor protection.
2.5. Ensures the collection, storage and timely return of loading items to suppliers.
2.6. Participates in conducting inventories of inventory items.
2.7. Controls the maintenance of records of warehouse operations and established reporting.
2.8. Takes part in the development and implementation of measures to improve the efficiency of warehouse operations, reduce costs for transportation and storage of inventory, and introduce modern computer technology, communications and communications into the organization of warehouse facilities.
The warehouse manager has the right:
3.1. Give instructions and tasks to his subordinate employees and services on a range of issues included in his functional responsibilities.
3.2. Monitor the implementation of production tasks, timely execution of individual orders by subordinate services and individual employees.
3.3. Request and receive the necessary materials and documents related to the activities of the Warehouse Manager, his subordinate services and divisions.
3.4. On behalf of the enterprise, interact with relevant services and employees of other organizations in order to promptly resolve issues of production and economic activities within its competence.
3.5. If necessary, represent the enterprise in relations with other enterprises, organizations, and institutions.
4. RESPONSIBILITY
The warehouse manager is responsible for:
4.1. Results and efficiency of the enterprise's production activities.
4.2. Failure to ensure the fulfillment of his functional responsibilities and the responsibilities of the enterprise’s subordinate services regarding production activities.
4.3. Inaccurate information about the status of fulfillment of production tasks by subordinate services.
4.4. Failure to comply with orders, instructions and instructions from the director of the enterprise.
4.5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that create a threat to the normal (safe) operation of the enterprise and its employees.
4.6. Failure to ensure compliance with labor and performance discipline by employees of subordinate services and personnel subordinate to the Warehouse Manager.
5. OPERATING MODE
5.1. The working hours of the Warehouse Manager are determined in accordance with the Internal Labor Regulations established at the enterprise.
5.2. Due to production needs, the Warehouse Manager may go on business trips (including local ones).
5.3. To resolve operational issues related to ensuring production activities, the Warehouse Manager may be allocated official vehicles.
I have read this job description: Date. Signature.