Head of Procurement and Tenders Department. Tender department: tasks
Taxes from entrepreneurial activity enter the state treasury and are sent by it, including to pay for work performed within the framework of state orders or goods necessary for state needs. And, since the economy has long ceased to be planned, the cost of these works and goods depends, among other things, on market conditions, i.e. it can be completely different. Since savings and rational use funds allocated from the budget is the main task of financial, among enterprises wishing to supply the necessary goods or perform certain work, it is announced. Essentially, this is a competition where a winner is chosen whose goods, services or work have the best price-quality ratio.
The customer - a municipal or state organization - places an announcement about upcoming tenders on a specialized public procurement website on the Internet and on some other portals. The announcement contains tender documentation, which lists the requirements for the subject of the tender, the timing of its delivery or completion, and the criteria by which the winner of the tender will be selected. Participants in the announcement are required to submit their applications before a certain deadline; if necessary, a bank guarantee or a surety agreement may be attached to the application as security.
Why do you need a tender department at an enterprise?
Fulfilling government orders may not be very profitable in commercial terms, but it is a prestigious job that enhances the business image of any company. Therefore, enterprises sometimes even somewhat underestimate the cost of their services, goods and work. In order to monitor the process, have time to submit applications and participate in them, companies employ specialists dedicated to this and even create entire tender departments if the company is large enough and is a regular participant in such competitive bidding.Specialists working in tender departments monitor Internet portals, specialized sites and trading platforms, where advertisements for government tenders will be posted. They must also analyze the tender documentation and decide how economically feasible it is for the company to participate in a particular tender, and based on this, make decisions about participation in them. They promptly prepare applications for participation and all required package documents specified in the tender documentation as a mandatory attachment.
The responsibilities of the employees of these departments also include consultations with managers and heads of other departments on the specifics and pricing of the products offered and the technical part of applications, conducting business correspondence with the customer, timely provision at his requests of all necessary information about delivery conditions, guarantees, and available certificates.
I approve
[organizational and legal [signature] [F. I. O., position
Form, name of manager or other
Organizations, enterprises, officials,
Institution] authorized to approve
Job description]
[day month Year]
M.P.
Head of Tenders and Government Supplies Department
[name of organization, enterprise, institution]
This job description has been developed and approved on the basis of employment contract with the head of the department of tenders and government supplies, in accordance with Labor Code Russian Federation, other regulatory legal acts regulating labor relations.
1. General Provisions
1.1. The head of the department of tenders and government supplies belongs to the category of managers and is directly subordinate to [position name].
1.2. A person who has higher education and has passed the qualifying exam in a special program [enter as required] and has worked in the specialty corresponding to the profile of the department for at least [value] years.
1.3. The head of the department of tenders and government supplies is appointed and dismissed by order of [name of the head's position].
1.4. The head of the tenders and government supplies department must know:
General principles of placing orders for state and municipal needs;
Basic principles and concepts of the ordering system for state and municipal needs;
Basic processes and resources of the ordering system for state and municipal needs;
A system for placing state and municipal orders in the context of social, political, economic processes Russian Federation;
Regulatory legal framework placement of state and municipal orders;
Constitution of the Russian Federation;
International standards for placing government orders;
Russian legislation on the organization of placing orders for the supply of goods, performance of work, provision of services for state and municipal needs;
Regional regulatory legal acts related to the placement of orders for state and municipal needs;
Antimonopoly legislation of the Russian Federation;
Planning for the placement of state and municipal orders;
The procedure for notification, competition documentation, the procedure for submitting applications for participation in the competition, opening envelopes with applications for participation in the competition and opening access to applications submitted in the form of electronic documents, consideration of applications, evaluation and comparison of applications for participation in the competition, consequences of declaring the competition invalid ;
Criteria for evaluating applications for participation in the tender, comparative analysis methods for evaluating applications for participation in tenders;
The procedure for placing state and municipal orders;
Procedure for notification, documentation of the tender, procedure for submitting applications, consideration of applications, conduct, summing up, consequences of recognition as failed;
Features of conducting tenders and government supplies in electronic form;
Placing an order by requesting quotations, including for the purposes of providing humanitarian assistance or disaster relief emergency situations natural or man-made, from the only supplier (performer, contractor) of exchange goods on commodity exchanges;
Efficiency of placing orders for state and municipal needs;
Monitoring compliance with the legislation of the Russian Federation on the placement of state and municipal orders. Responsibility for violations when placing and executing orders for the supply of goods, performance of work, provision of services for state and municipal needs;
Ensuring the protection of the rights and interests of participants in placing orders, the appeal procedure;
Information support for state and municipal orders;
Structure and features of state and municipal contracts;
Management of execution of state and municipal contracts, contract accounting;
Specifics of placing orders for state and municipal needs;
Features of placing state and municipal orders for the supply of goods;
Features of placing state and municipal orders for services;
Features of placing state and municipal orders for different kinds works;
Civil, administrative, labor legislation as it relates to the regulation of the activities of [organizations, institutions];
Fundamentals of management, personnel management;
Fundamentals of Project Management;
Internal labor regulations of [organization, institution];
Labor safety rules, fire safety, industrial sanitation.
1.5. Professionally important qualities: [list qualities].
1.6. Job responsibilities the head of the department of tenders and government supplies in his absence performs [fill in what is required].
2. Job responsibilities
The head of the tenders and government supplies department is assigned the following job responsibilities:
2.1. Manages the activities of the tenders and government procurement department.
2.2. Organizes current and long-term planning of the department’s activities, taking into account the goals, objectives and directions for the implementation of which it was created, ensures control over the implementation of planned tasks, and coordinates the work of department employees.
2.3. Provides methodological and practical assistance to department employees on preparation and participation in tenders and government supplies.
2.4. Makes proposals to improve the work process and management of the tenders and government procurement department.
2.5. Participates in the selection and placement of department personnel, in organizing the improvement of their qualifications and professional skills.
2.6. Participates in the preparation and certification of department employees.
2.7. Ensures timely preparation of established reporting documentation.
2.11. Participates in the development of regulations and methodological instructions on electronic tenders and government supplies.
2.12. Submits proposals to the management of [organization, institution] to improve the quality of work of department employees.
3. Employee rights
The head of the tenders and public procurement department has the right:
3.1. Request and receive the necessary information and documents related to the issues of its activities.
3.2. Make proposals to the immediate supervisor to improve work related to the responsibilities provided for in this job description.
3.3. Give orders to subordinate employees and monitor their execution.
3.4. Submit ideas to management about rewarding or punishing employees under his command.
A tender specialist is engaged in professional procurement in the interests of the company, and also participates in the search, organization and conduct of tenders.
Tender manager is a relatively young specialty that has become popular due to the emergence and development of electronic auctions. Without an experienced manager, it is difficult for a company to fully participate in a tender. Therefore, such a specialist is a useful and necessary employee who influences the development of the company. The work that he does is very responsible and complex; it requires skills, extensive knowledge and solid sales experience. The failure of a tender is not only lost profit, but also swipe according to the company's image.
Functional responsibilities of the tender manager:
Monitoring of websites, trading platforms involved in holding government and commercial tenders;
Search and selection of tenders in accordance with the characteristics of the company’s activities;
Registration on trading platforms;
Analysis of the economic benefits of participation in the tender;
Information support;
Diplomatic correspondence, negotiations with tender organizers, clarification of documentation;
Information support and participation in the preparation of a package of documents (technical);
Cooperation with departments on the specifics and pricing of products that are offered;
Analysis of applications for their compliance with current legislation (FZ-94, FZ-223) and subsequent registration;
Informing about delivery conditions, guarantees, necessary certificates, licenses for participation in tenders;
Work on electronic trading platforms;
Monitoring the progress of bidding at each stage (including on-line): consideration of applications from participants, summing up results, signing contracts;
Reporting on tender results.
Finding the right bidding specialist is quite difficult. But many large companies need such employees. For search suitable place jobs, just type “tender manager vacancies” into a search engine.
To become a tender specialist, you can take specialized courses, after which a person is already ready.
RESPONSIBILITY 4.1. For failure to perform or improper performance of their duties provided for in these Instructions - in accordance with current labor legislation. 4.2. For offenses committed during the period of its activities - in accordance with current civil, administrative and criminal legislation. 4.3.For causing material damage - in accordance with current legislation. 5. OTHER CONDITIONS 5.1. This job description is communicated to the Tender Specialist against signature. One copy of the instructions is kept in the employee’s personal file. I have read the instructions and undertake to follow them: " " 2009
Occupational Safety and Health
For improper performance or failure to fulfill one’s official duties as provided for in Section 3 of this job description - within the limits determined by the current labor legislation of the Russian Federation.
6.2. For violation of the rules and regulations governing the activities of the enterprise.
6.3. For the proper and timely delivery of cases upon transfer to another job, dismissal from a position to the person taking up the current position, and in the absence of one, to the person replacing him or directly to the head of the development department.
6.4.
Attention
For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil law Russian Federation.
6.5.
Job description of the head of the tender department
For causing material damage and (or) damage to the business reputation of the enterprise - within the limits determined by the current labor and civil legislation of the Russian Federation.
6.6.
For non-fulfillment or improper execution of the “Internal Labor Regulations”, safety and fire safety rules, orders and instructions for maintaining trade secrets and confidential information of the enterprise.
For other violations and misconduct in accordance with the current legislation of the Russian Federation and internal regulations enterprises.
7.1. This job description is communicated to the specialist tender work against receipt.
Important
One copy of the instructions is kept in the employee’s personal file.
Job description of the head of the department of tenders and government supplies
Info
1.6. In his absence, the duties of the head of the tenders and government supplies department are performed by [fill in as necessary].
2.
Manages the activities of the tenders and government procurement department. 2.2. Organizes current and long-term planning of the department’s activities, taking into account the goals, objectives and directions for the implementation of which it was created, ensures control over the implementation of planned tasks, and coordinates the work of department employees. 2.3. Provides methodological and practical assistance to department employees on preparation and participation in tenders and government supplies. 2.4.
1. General Provisions
Professionally important qualities: [list qualities].
1.6. In his absence, the duties of the head of the tenders and government supplies department are performed by [fill in as necessary].
2.
Job responsibilities The head of the tenders and government supplies department is assigned the following job responsibilities: 2.1.
Manages the activities of the tenders and government procurement department.
2.2. Organizes current and long-term planning of the department’s activities, taking into account the goals, objectives and directions for the implementation of which it was created, ensures control over the implementation of planned tasks, and coordinates the work of department employees. 2.3. Provides methodological and practical assistance to department employees on preparation and participation in tenders and government supplies. 2.4.
Job description of a tender specialist (Russian)
APPROVED by General Director of Phoenix LLC " " 20
№
Job description of a specialist in tender work of the development department 1.1.
A tender specialist belongs to the category of specialists. 1.2.
In his activities, a tender specialist is guided by: § the charter of the enterprise; § regulations on the development department; § legislative documents, regulatory legal acts of the Russian Federation, as well as teaching materials regulating the issues of work performed in the field of tender activities; § orders, instructions and instructions from the management of the enterprise, the head of the development department; § internal labor regulations; § this job description.
The tender specialist reports directly to the head of the development department.
Head of tender department job description
Require management to provide assistance in the performance of their professional duties and rights.
3.8. For all social guarantees provided for by law. 3.9.
4. Responsibility of the employee The head of the tenders and government supplies department is responsible for: 4.1. For failure to perform or improper performance of one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation. 4.2. For causing material damage to the employer - within the limits determined by the current labor and civil legislation of the Russian Federation. 4.3. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal, and civil legislation of the Russian Federation.
Makes proposals to improve the work process and management of the tenders and government procurement department. 2.5.
Participates in the selection and placement of department personnel, in organizing the improvement of their qualifications and professional skills.
2.6. Participates in the preparation and certification of department employees. 2.7. Ensures timely preparation of established reporting documentation. 2.8. Monitors tenders, competitions, auctions in funds mass media and on the Internet. 2.9.
Participates in the preparation of tender documentation. 2.10.
Represents the interests of [organizations, institutions] in the implementation of competitive procedures. 2.11.
Participates in the development of regulations and guidelines for electronic tenders and government supplies.
2.12.
Require management to provide assistance in the performance of their professional duties and rights. 3.8. For all social guarantees provided for by law. 3.9.
Other rights provided for by labor legislation.
4. Responsibility of the employee The head of the tenders and government supplies department is responsible for: 4.1. For failure to perform or improper performance of one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation. 4.2. For causing material damage to the employer - within the limits determined by the current labor and civil legislation of the Russian Federation. 4.3. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal, and civil legislation of the Russian Federation. .
Head of the tender department job responsibilities
The position of head of the department of tenders and government supplies is accepted for a person who has a higher education and has passed a qualification exam in a special program [enter as required] and work experience in the specialty corresponding to the profile of the department of at least [value] years.
The head of the department of tenders and government supplies is appointed and dismissed by order of [name of the head's position].
1.4.
A person with a higher professional legal or economic Education and additional training or work experience in the field of tender activities of at least 2 years. 1.5.
A tender specialist is appointed and dismissed from his position by order of the enterprise upon the proposal of the head of the development department in accordance with the requirements of the Labor Code of the Russian Federation.
1.6. During the absence of a tender specialist, his duties are performed by a person appointed by order General Director. This person acquires the corresponding rights and bears responsibility in accordance with these instructions. 1.7.
When restructuring (reorganizing) an enterprise, changing business, etc.
appropriate changes and additions are made to this job description. 2. Requirements for knowledge and qualifications: 2.1.
Submits proposals to the management of [organization, institution] to improve the quality of work of department employees.
Employee rights The head of the tenders and public procurement department has the right: 3.1.
Request and receive the necessary information and documents related to the issues of its activities. 3.2.
Make proposals to the immediate supervisor to improve work related to the responsibilities provided for in this job description.
3.3. Give orders to subordinate employees and monitor their execution. 3.4.
Submit ideas to management about rewarding or punishing employees under his command.
Sign and endorse documents within your competence.
3.6. Involve all specialists structural divisions[organizations, institutions] to solve the tasks assigned to it. 3.7.
Head of Tenders and Government Supplies Department
[name of organization, enterprise, institution]
This job description was developed and approved on the basis of an employment contract with the head of the department of tenders and government supplies, in accordance with the Labor Code of the Russian Federation, other regulations governing labor relations.
1. General Provisions
1.1. The head of the department of tenders and government supplies belongs to the category of managers and is directly subordinate to [position name].
1.2. The position of head of the department of tenders and government supplies is accepted for a person who has a higher education and has passed a qualification exam in a special program [enter as required] and work experience in the specialty corresponding to the profile of the department of at least [value] years.
1.3. The head of the department of tenders and government supplies is appointed and dismissed by order of [name of the head's position].
1.4. The head of the tenders and government supplies department must know:
General principles of placing orders for state and municipal needs;
Basic principles and concepts of the ordering system for state and municipal needs;
Basic processes and resources of the ordering system for state and municipal needs;
A system for placing state and municipal orders in the context of social, political, economic processes of the Russian Federation;
Regulatory legal framework for placing state and municipal orders;
Constitution of the Russian Federation;
International standards for placing government orders;
Russian legislation on the organization of placing orders for the supply of goods, performance of work, provision of services for state and municipal needs;
Regional regulatory legal acts related to the placement of orders for state and municipal needs;
Antimonopoly legislation of the Russian Federation;
Planning for the placement of state and municipal orders;
The procedure for notification, competition documentation, the procedure for submitting applications for participation in the competition, opening envelopes with applications for participation in the competition and opening access to applications submitted in the form of electronic documents, consideration of applications, evaluation and comparison of applications for participation in the competition, consequences of declaring the competition invalid ;
Criteria for evaluating applications for participation in a tender, comparative analysis of methods for evaluating applications for participation in a tender;
The procedure for placing state and municipal orders;
Procedure for notification, documentation of the tender, procedure for submitting applications, consideration of applications, conduct, summing up, consequences of recognition as failed;
Features of conducting tenders and government supplies in electronic form;
Placing an order by requesting quotes, including for the purpose of providing humanitarian assistance, or eliminating the consequences of emergencies of a natural or man-made nature, from the only supplier (performer, contractor) of exchange goods on commodity exchanges;
Efficiency of placing orders for state and municipal needs;
Monitoring compliance with the legislation of the Russian Federation on the placement of state and municipal orders. Responsibility for violations when placing and executing orders for the supply of goods, performance of work, provision of services for state and municipal needs;
Ensuring the protection of the rights and interests of participants in placing orders, the appeal procedure;
Information support for state and municipal orders;
Structure and features of state and municipal contracts;
Management of execution of state and municipal contracts, contract accounting;
Specifics of placing orders for state and municipal needs;
Features of placing state and municipal orders for the supply of goods;
Features of placing state and municipal orders for services;
Features of placing state and municipal orders for various types of work;
Civil, administrative, labor legislation as it relates to the regulation of the activities of [organizations, institutions];
Fundamentals of management, personnel management;
Fundamentals of Project Management;
Internal labor regulations of [organization, institution];
1.5. Professionally important qualities: [list qualities].
1.6. In his absence, the duties of the head of the tenders and government supplies department are performed by [fill in as necessary].
2. Job responsibilities
The head of the tenders and government supplies department is assigned the following job responsibilities:
2.1. Manages the activities of the tenders and government procurement department.
2.2. Organizes current and long-term planning of the department’s activities, taking into account the goals, objectives and directions for the implementation of which it was created, ensures control over the implementation of planned tasks, and coordinates the work of department employees.
2.3. Provides methodological and practical assistance to department employees on preparation and participation in tenders and government supplies.
2.4. Makes proposals to improve the work process and management of the tenders and government procurement department.
2.5. Participates in the selection and placement of department personnel, in organizing the improvement of their qualifications and professional skills.
2.6. Participates in the preparation and certification of department employees.
2.7. Ensures timely preparation of established reporting documentation.
2.11. Participates in the development of regulations and guidelines for electronic tenders and government supplies.
2.12. Submits proposals to the management of [organization, institution] to improve the quality of work of department employees.